Advance File Management System

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Advance File Management System

Advance File Management System is a powerful cloud-based document management system designed to provide efficient digital document management solutions for small to medium-sized businesses. Through Advance File Management System, we assist companies in digitizing their paper documents to address the growing document demands in today’s modern business environment. Additionally, it solves the document storage and sharing challenges for various businesses, thus improving efficiency and saving time.

Challenges in Traditional File Management

  • Space and Storage: Requires physical storage space, leading to cost and capacity constraints.
  • Accessibility: Retrieving files is time-consuming, and access depends on location.
  • Security Risks: Vulnerable to damage, lacks robust security features, and is prone to unauthorized access.
  • Inefficiency: Document retrieval is slow, prone to errors, and hampers collaboration.
  • Collaboration Challenges: Limited collaboration, version control issues, and communication barriers.

Why Advance File Management System

Save Space and Costs

Reduces the physical space needed and lowers document management expense.

Improved Work Efficiency

This ensures employees' work performance receives fair assessments and provides them with opportunities for development and advancement.

Easy Access and Search

Can be accessed easily from anywhere using a computer or mobile device.

Security and Backup

Implement data security measures like encryption, permission control, and backup to ensure document security and availability.

Contact Info

  • Tel : +852 2156 9906

  • Mail: [email protected]

  • Open : Monday - Friday: 9:00 - 18:00

  • Closed : Saturday & Sunday

System Features

Flexible Storage and Easy Access to Your Files

By securely storing your files in a location accessible through computers, smartphones, or tablets, we provide you with great flexibility. Wherever you are, you can easily access your important files, offering convenience and ensuring the security of your files. This not only simplifies file management but also ensures that you can access the necessary information at any time, regardless of your or your team's location.

Secure Storage of Various Files and Folders

Whether you need to back up photos, videos, large CAD files, or PowerPoint presentations, we offer a comprehensive cloud storage solution that securely stores everything on the Advance File Management System platform. This means you can confidently store various files and folders in a protected environment without worrying about data loss or security issues. Furthermore, you and your team can easily access and share these resources, making your work smoother and fully utilizing the value of your files without concerns about storage or access.

Precise File Permission Management

No longer do you need to create various copies to share data. You can easily utilize Advance File Management System's user permission feature, which allows you to restrict who can access your specific files and folders and manage the types of access permissions they have. For example, Advance File Management System enables you to easily set usage permissions, allowing you to share specific image files with your work team without granting them read or write access to your entire folder or your personal folder. This precise permission management not only provides higher security but also ensures the integrity and privacy of your data.

Efficient Application of Activity Logs and Statistical Reports

Advance File Management System provides detailed user activity logs and statistical reports, which not only allow you to gain a comprehensive understanding of document management activities but also help you track and analyze these activities. This is highly valuable for monitoring user activities, detecting anomalies, and generating reports to better understand how your team uses documents.

For example, the user activity reports provided by Advance File Management System allow cloud owners to manage and monitor which users performed activities on the platform and when, such as uploading or updating files. This means you have more robust control and transparency to ensure the security and privacy of your files.

Simple and User-Friendly Interface Design

Advance File Management System offers an interface that makes it easy to find, upload, download, and manage files. We understand that a streamlined workflow is highly appealing to users, saving valuable time and enabling users to focus on their core tasks without being hindered by complex system operations. Advance File Management System is committed to providing a seamless and efficient work experience, making users feel at ease without being confused by technical difficulties.

FAQs

The key features include file organization, storage management, file access control, security, backup and recovery, versioning, and indexing for fast search and retrieval.

Advance File Management System uses access control mechanisms to ensure data security. Users can be granted specific permissions to read, write, or execute files, and encryption can be applied to protect the content of files.

They provide a way to recover lost or corrupted data. Regular backups ensure that files can be restored to a previous state in the event of hardware failure, accidental deletion, or other data loss incidents.

Metadata is additional information about a file, such as its creation date, author, file size, and file type. File management systems use metadata to organize, categorize, and search for files efficiently.

Common file formats include text documents (e.g., .docx, .pdf), images (e.g., .jpg, .png), videos (e.g., .mp4), audio files (e.g., .mp3), spreadsheets (e.g., .xlsx), and various application-specific formats.

Advance File Management System offers cross-device access. You can access your files from smartphones, tablets, laptops, and desktop computers as long as you have an internet connection.